How To Recall An Email In Outlook

How To Recall An Email In Outlook

Recalling an email sent using Outlook comes in handy when you have sent some sensitive information to the wrong recipient and have that ‘Oh My God’ moment! Recalling the email before the recipient gets a chance to read it will delete the email fully from their mailbox. Let’s have a look at how to recall an email in Outlook with an M365 mailbox.

Requirements for email recall to work

Microsoft has improved the email recall functionality in Outlook, but it is good to note that it is not a full proof solution. There are some scenarios / conditions to be met for this to work.

  1. Both the sender and recipient should be in the same organization.
  2. This feature only works if your organization hosts both mailboxes in Exchange Online.
  3. This does not work with mailboxes on Exchange on-premise.
  4. You cannot recall an email using Outlook Web App or your mobile currently.
  5. Ability to recall messages must be enabled in Exchange Online by your IT team (it is enabled by default).
  6. You cannot recall an email if the recipient is in another organization, even though they use Exchange Online (for legal & privacy reasons).
  7. You can recall emails sent only by using Outlook currently (no other email clients).

Improvements in email recall in Outlook

Microsoft has made improvements to the recall feature and below are some points of interest.

  1. Recipients no longer need Outlook to be open for recall to work, as the recall happens within the cloud mailbox & not on the client.
  2. Recall works for emails in any folder or sub-folder (not just the inbox).
  3. You can recall emails that have been read, even though it defeats the point.
  4. You can recall emails sent to a large distribution list, there is no theoritical limit on the maximum number of recipients this will work on.
  5. Recall of an email sent from a shared mailbox will work.
  6. Recall of an email sent as a delegate will work, same as the shared mailbox scenario.

How To Recall An Email In Outlook

Let’s delve into the actual steps to recall an email using Outlook.

Once you have that OMG moment, navigate to the ‘Sent Items’ folder within your Outlook.

Double click the email you want to recall. Having the email selected with the reading pane on the right hand side won’t enable the recall options.

Go to File menu and choose Info -> Resend or Recall -> Recall This Message.

Recall email option in Outlook

A small window opens up once you click on the ‘recall this message’ option. It will give you the option to delete the unread email and also to let you know whether the recall was successful or not. Once both options are selected, click the ‘ok’ button.

Confirm recall email in Outlook

Once you hit the ok button, the opened email (which you wanted to recall) will update the status to say that you have tried to recall this message.

Confirmation of email recall in Outlook

Within a minute, you will have an email which contains the email recall report link.

Message recall confirmation email with report link

Click on the link to view the report. You may have to login to your mailbox in the browser for the report to be displayed.

Messge recall completed confirmation

The above report shows that the email has been successfully recalled from the recipient’s mailbox. This means that the email has been deleted fully. It won’t be visible in the ‘Deleted Items’ folder of the recipient either.

If the recipient mailbox is under Litigation or Mailbox Hold, the recalled email will appear in an eDiscovery performed by the administrator.

Administrator Tasks

As an administrator, you can disable email recalling altogether in Exchange Online by running the command Set-OrganizationConfig -MessageRecallEnabled $False.

You can disable read message being recalled completely by running Set-OrganizationConfig -RecallReadMessageEnabled $False.

This setting can be changed in the Exchange admin centre as well. Navigate to ‘Settings’ on the left hand pane and select ‘Mail Flow’.

Mail flow settings in Exchange Online

Use the check box on the last option to change the setting.

Allow users to recall read emails in EXO

Let me know if you have any questions in the comments section.

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Disable Windows Copilot Using Intune

Windows Copilot is Microsoft’s take on making life easier for Windows users using the power of AI. This article explains how to disable the feature using Intune, if your organization is not ready yet to walk into the AI world.

Disable Windows Copilot Using Intune

We need to create a Configuration Profile for Windows devices in the Intune portal to disable Windows Copilot. Below are the steps that we need to create the profile.

Launch the Intune Portal and login as a Global Admin or Intune Admin.

Navigate to Devices -> Windows -> Configuration Profiles.

Windows Configuration Profile Intune

Click on Create -> New Policy.

Select Windows 10 & later as the platform and Settings Catalog as the profile type & click on the Create button.

Settings Catalog Intune CoPilot

Give the policy a meaningful name & description and click Next.

Policy Name Disable CoPilot

Within the configuration settings, click on the Add Settings option.

Add Settings Disable CoPilot

Search for ‘copilot’, Windows AI will come up as the category. Click on Windows AI and the Turn off Copilot in Windows (User) setting will come up. Check the box and click Next.

Turn off CoPilot Setting Intune
Turn off CoPilot Setting Intune Summary 1

Specify scope tags if required and click Next.

Select tags CoPilot Intune

Select who this policy should apply to in the Assignments section. I have selected to add all users. If you want to test the setting, you can create a test group and select that group here.

Similarly, you can also exclude certain group from disabling AI (say IT team) if required.

Add all users disable copilot intune

A summary of selected settings will be displayed. Click on the Create button to setup the policy to disable Windows Copilot.

Create configuration policy disable CoPilot Intune 1

Wait for the replication to complete in the cloud backend and login to your machine. Your chatty Copilot should now be disabled.

Disable Windows Copilot On Windows 11 Pro

Follow the steps below to disable Copilot on a personal Windows 11 Pro machine (say your own laptop).

Search for ‘group’ in Windows 11 and click on Edit Group Policy option.

Group Policy Windows 11 Disable Copilot

Navigate to User Configuration -> Administrative Templates -> Windows Components -> Windows Copilot.

Windows Copilot GPO setting

Double click on Turn off Windows Copilot setting on the right pane.

Select Enabled and click OK.

Turn off copilot gpo Windows 11 Pro 1

Close the Group Policy Editor. This will disable Windows Copilot on a Windows 11 Pro machine.

Summary

We have learned to disable Windows Copilot using Intune and Group Policy on Windows 11 machines.

Please let me know if you have any questions in the comments section.

Promote Windows Server 2025 To Domain Controller

Domain controllers are the backbone of any Active Directory domains in the Microsoft world. Any Windows server can be promoted to be a domain controller. In this article, we will go through the steps of promoting a Windows 2025 Server to be a domain controller.

Windows Server 2025

The latest version of the server operating system has been named Windows Server 2025. You can start with a 2025 Server & create an AD domain or you can promote a member server that is already a part of a domain.

The Windows Server 2025 needs to be installed on a machine before it can be promoted to be a domain controller.

Promote Windows Server 2025 To Domain Controller

If you have been working with Windows servers long enough, everything starts with the Server Manager app. Promoting a server to a domain controller is no different.

Launch ‘Server Manager’ & click on Add roles and features.

Windows 2025 Server Manager

You land on the summary page that explains what is required to run this wizard successfully. Click Next.

Windows Server 2025 Add Remove Roles

Select Role-based or Feature-based installation and click Next.

Windows Server 2025 Role Based Install

Select the server that needs to be promoted and click Next.

Windows Server 2025 Destination Server

Select Active Directory Domain Services (second option) and click on Add Features.

Windows Server 2025 AD Domain Services

Go with the default options for features that need to be installed.

Windows Server 2025 AD Domain Services Features

A summary of AD DS pops up next, click next to continue.

Windows Server 2025 AD DS

Select Restart the server automatically if required and click Install.

Windows Server 2025 AD Restart Server

You get to keep an eye on the progress of the installation.

Windows Server 2025 AD Install Progress

Once the role has been installed, you will find an exclamation mark on the top right corner of the Server Manager. Click on that and select Promote this server to be a domain controller.

Windows Server 2025 AD Install Continue

You get an error straight away (which you have never seen before) – Error determining whether the target server is already a domain controller. Role change is in progress or this computer needs a restart.

Windows Server 2025 Domain Controller Setup Error

We never needed to restart the server after installing the role in the DC promotion process. Given that it is an insider build of Server 2025, I am hoping that this will get fixed before the public release.

Restart the server, launch Server Manager and click on the Promote this server to be a domain controller option again.

Windows Server 2025 AD Install Continue 1

I am setting up a brand new AD forest and hence I select the third option (Add a new forest) and enter my root domain name.

Windows Server 2025 Add a forest

Next window brings the option to set your forest & domain functional level and the DSRM password. In the insider build, it shows what looks like a variable (the Windows server version on which the you are working).

Windows Server 2025 Forest Functional Level

You can leave the default options in the DNS options wizard and click next.

Windows Server 2025 DNS Options

Enter the netbios name of the domain in the next window and click next.

Windows Server 2025 Netbios Domain Name

You can stick with the default paths for the AD database, log & sysvol folder or pick a location of your choice.

Windows Server 2025 AD Paths

Review the selections that you have made so far and click next.

Windows Server 2025 Options Review

Wait for the green check mark on the prerequisites page and click next.

Windows Server 2025 Pre reqs Check

Click Install in the final window & wait for the magic to happen. Once the machine gets restarted (which it will do automatically), you will have a brand new domain controller based on Windows Server 2025.

Windows Server 2025 AD Snap In

Summary

Promoting a Server 2025 to a domain controller follows pretty much the same steps as previous operating systems. The Insider build has few errors that needs to be fixed, but hey, it is an insider build!

Please let me know if you have any questions in the comments section.

Install Windows Server 2025 – Full Guide

Microsoft has released an insider preview of it’s next server operating system named Windows Server 2025. We will have a look at the installation steps involved in setting up a 2025 server.

Windows Server 2025

Microsoft has gone with the same look and feel of Windows 11 operating system in it’s current server operating system – Windows Server 2025. As the product is in insider preview, there might be slight changes before it hits the public shelves.

It is refreshing to see a ‘modern’ feel in the installation process of a server operating system. Gone are the days where the installation of a consumer based OS felt much better compared to it’s server counterpart.

Installing Windows Server 2025

Let’s take a look at the steps involved in setting up a Windows Server 2025 machine. First step is to download the ISO from the Windows Insider portal.

Next step is to boot the virtual / physical machine from the ISO which will kick off the installation of Server 2025.

First option to select is the language settings. Pick the one based which relates to you and click next.

Windows Server 2025 language settings

Select the keyboard settings in the next screen and click next.

Windows Server 2025 keyboard

You get the option to select whether you want to Install Windows Server or Repair the installation. The bottom left corner also has the option to go to the previous version of setup.

Windows Server 2025 setup option

You are asked to enter the product key, which is available in the Windows Insider portal.

Windows Server 2025 product key

Next option to choose is the type of image you want to install – Windows 2025 core or full blown desktop experience.

Windows Server 2025 Desktop

You need to agree to the licensing terms to move forward in the next step.

Windows Server 2025 Agreement License

Select the partition on which the server OS should be installed and click next. You also have the option to slice the partitions the way you see fit in the same screen.

Windows Server 2025 Disk Partitions

The Ready to Install window comes up, click the install button.

Windows Server 2025 Install 1

Installation of Server 2025 is underway and you get to see the progress.

Windows Server 2025 Install Progress

Once the installation is complete, you need to enter an administrator password of your choice to finalize the setup.

Windows Server 2025 Password

And there you go! You see a Windows 11 login screen staring at you ;-)

Windows Server 2025 Login Screen

After logging in, you get to set the options around sending diagnostic data to Microsoft, which I always set as ‘required only’.

Windows Server 2025 Diagnostic Data

The Windows Server 2025 desktop looks similar, doesn’t it? ;-)

Windows Server 2025 Desktop Feel scaled

Now that the server is up and running, you can promote it to be a domain controller.

Summary

The Windows Server 2025 has the same look and feel as a Windows 11 operating system. The installation options also provide that modern ‘feel’ and makes it a bit soothing to the eyes!

Please let me know if you have any questions in the comments section.